BYLAWS OF HILLSBORO AREA FIRE ASSOCIATION
Article I: Name
name of the organization shall be Hillsboro Area Fire Association, hereafter
referred to as "the Association."
Article II: Purpose
object of the Association shall be to provide fire protection as set out in the
Fire Protection Agreement and to provide other emergency services.
Article III: Directors
directors shall be chosen and entitled to vote as set out in the Fire
Article IV: Officers
1: The officers of the Association,
elected annually by the directors, shall be a president, a vice president, a
secretary and a treasurer.
2: The officers shall hold office until
the subsequent annual meeting of the Association and until their successors
shall have been elected and qualified.
3: The president shall preside at all
meetings of the Association and shall insure that all actions of the
Association are properly put into effect. The president shall execute any
documents authorized by the Association.The president shall perform such other
duties as may prescribed from time to time by the Association.
4: The vice-president shall perform
duties of the president in the event of the absence or disability of the
president. The vice-president shall perform such other duties as may be
prescribed from time to time by the Association.
5: The secretary shall keep a complete
record of the transactions and proceedings of the Association and shall have
such other responsibilities as are set forth hereafter. The secretary shall
perform such other duties as may be prescribed from time to time by the
6: There shall be one treasurer. The
treasurer shall act as custodian of the funds as directly by the Association,
which funds shall be for use solely as directed by the Association. The
treasurer shall see that monies allocated to that treasurer's fund shall be
properly received, deposited, segregated from other monies and other funds,
applied and accounted for. The offices of secretary and treasurer may be
7: The Association directors shall have
the power to fill for the unexpired term any vacancy occurring in any of the
Article V: Meetings
1: At the call of the president or of
two directors, the secretary shall call a special meeting. All meetings shall
be held at such place as the president directs. Additionally, an annual meeting
shall be held as specified in the Fire Protection Agreement, and the
Association shall meet quarterly.
2: A five day notice of a meeting shall
given to each director, unless an emergency makes such notice impossible, in
which case the maximum possible notice shall be given.
4: All meetings shall be open to the
public and shall be preceded by proper public notice of the meeting.
5: A majority of the directors of the
Association shall constitute a quorum for any meeting. A majority vote of the
directors present at any meeting shall be sufficient to carry any motion unless
a greater number is required by these bylaws or by applicable State or Federal
Article VI: Fiscal and Budget
1: The Association shall establish,
bank of its choice, such funds as the Association shall direct. The funds shall
be held in the name of "Hillsboro Area Fire Association." All
receipts and disbursements for purposes of the Association are to be made to
and from this fund. All orders for payments from this fund (checks) shall be
signed by the Association president and treasurer.
2: The Association shall establish a
budget as required by the Fire Protection Agreement.
3: No changes in the amounts of the
various appropriations and purposes for such appropriations as stated in the
budget finally approved shall be made unless approved by a two-thirds majority
of the directors present at a meeting called for that purpose.
4: The treasurer shall record expenditures
allocated from funds and contributed toward purchases of trucks and equipment.
Article VII: Rules of Procedures
1: The proceeding and business of the
Association shall be governed by the Robert's latest book on parliamentary
procedures, unless otherwise provided herein.
Article VIII: Amendments
Bylaws may be amended at the annual meeting or any Association meeting called
for that purpose, by a majority of those present at such meeting, provided that
written notice of said meeting shall have been mailed to the active members at
least 30 days prior to date of said meeting, which notice shall include the
to the original BYLAWS OF THE HILLSBORO AREA FIRE ASSOCIATION, date 12/12/89
are as follows:
to Article II: Purpose. and to provide other emergency services.
Article V: Meetings, Section 3: Actual presence at or written waiver of
notice of any meeting shall serve as a substitute for actual
notice of the meeting.